8 +1 Tips on Choosing an Estate Wedding Venue

A sudden rainstorm, a minor detail that slipped your mind that can cost you in complaints and misunderstandings, insufficient lighting and bad sound installation are just some of the unexpected things that can happen at a wedding party and spoil your most beautiful moment. Organization and professional experience can ensure that such setbacks can be immediately resolved or even prevented, which is why choosing the estate where your reception will be held is crucial to its success and indeed the “key” to everything running smoothly is good communication with the people in charge of the site.

Finding the ideal location for your wedding can be quite complicated as it is not just about the landscape. A venue may look beautiful and elegant but lack the infrastructure and services necessary to organize your wedding. The fairytale image may be enticing, with a luxurious atmosphere, delicious buffet and endless entertainment, or aristocratic character and blooming gardens and swimming pools, nonetheless, the choice of your reception venue cannot be made solely based on location and atmosphere, as some basic information about the venue can determine the happiest day of your life.

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1. Budget is King

A key factor for most couples when choosing banquet halls is the available budget. The cost of a wedding reception varies depending on the number of guests, the menu, the venue, the day. We advise you to start your search with the available amount in mind and not what piques your interest. Before you decide, do your own market research and don’t forget to ask about extras they might offer, such as a bridal suite and some complimentary rooms or a welcome.

2. Save the Date

Choosing the date is a decision worth spending a little more time on, as some venues have a dynamic pricing policy: weekdays are cheaper than weekends, May is cheaper than July, and there are often “last minute” deals. In many cases, for popular days such as Saturdays and summer months, you need to book the venue up to a year in advance. If you book dates from November to March, you can usually find better prices.

3. Catering

 No matter how many years pass, delicious food, being a multisensory experience, always remains engraved in our memory. Greek creative, international classic, Italian or maybe Asian cuisine and in terms of style, food stations, or multi-course gala menu? It is, therefore, worth investing in the professionals who will play a decisive role in the success of the biggest celebration of your life, while you can also do a little something for the community, as many of them work with companies that fight the waste of leftover food and other charities.

 

Regardless of whether the estate you choose works with catering companies or you are given the opportunity to choose yourself, it is important to make sure that there are plenty of tasty options (ideally there should be provision for vegan and gluten free dishes). Be sure to make at least one more visit to try the menu and don’t hesitate to ask for food safety and quality certificates.

 

4. Venue Capacity & Spaces

Before you start looking at wedding reception venues you should have an idea of the number of guests and the (actual) capacity of the venue. Do not choose a venue that can barely accommodate the people you have included in your guest list. It is important that the guests as well as the staff can move comfortably.

The organization of a proper reception area, whether it is an estate or a hall, must provide for the arrival at the reception area, the arrangement of the guests at the tables and the start of the dinner at the predetermined time. In the arrival area there should always be enough staff to serve the guests ensuring that there will be no overcrowding and inconvenience.

Every wedding reception needs a contingency plan in case of extreme weather conditions, so you should discuss with the venue you are booking what you can do if there is sudden downpour, or if it is unbearably hot. If the wedding reception is held in an open space, you should also have an indoor alternative.

 

If your guest list includes children, please let the reception venue know, as some estates work with professionals to keep our little friends entertained and happy.

 

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5. Easy access

Whether you plan to get married and move your guests to a separate venue for your wedding reception or have the ceremony and wedding party at the same location, searching for an estate is never an easy task. You don’t want your visitors to be delayed or have a hard time if they can’t find the location. Of course, if you choose a remote area, you should make sure to either give precise directions or arrange for your guests to be transported so they can have fun and get back safely.

6. Being Pet Friendly

If you are an animal lover or if you have a pet, then you probably want them by your side on your wedding day. Some wedding reception venues are now getting used to the idea of pets present at the wedding and there is no reason to part with them on such an important day! However, it is a good idea to let them know in advance and check for possible hazards: toxic flowers/plants, pesticides and for other animals or insects that may threaten your dog. Additionally, it would be a good idea to keep your dog in a safe place during the reception so that your guests do not feed it.

7. Wedding Package

Look for estates and resorts that offer wedding packages. You will be surprised at the benefits you can enjoy at no charge. Among other things, it may include the bride’s bouquet and the groom’s boutonniere, a certain number of photos, beauty treatment-massage for the couple on the next day, cocktails, flowers in the rooms, welcome basket, area for refreshments, parking, security of the area, etc.

8. Read Reviews

Before you decide, it’s a good idea to read reviews from other couples who have used the venue. This can give you a good idea of the quality of the services provided, the property and will help you make the right choice.

9. The "Fine Print"

 

  • You must agree with the venue manager on the end time of the event. It is important to know what is provided by the venue in case you request an “extension”.
  • Ask about any restrictions. Venues located near densely populated areas often have some sound restrictions.
  • The equipment (tables, chairs, crockery, etc.) provided to you at the agreed price.
  • Ask if other weddings/events are being hosted at the same time as yours (ideally you would like to be the only reception at the venue on your wedding day).

Clarify the terms of payment: You will be asked for a deposit in order to book the space, and it is important to know how (cash, credit card) and when the payment will be made. Before you finalize your decision, make sure that everything you agreed to verbally is written down in the contract you will sign.

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